Who We Are
The website address is: www.librarychania.gr
This website operates under the Chania Municipal Library, Municipality of Chania, located at the City Hall, 30 Ypsilanton Street, 73135, Chania.
Purpose of this Policy
The protection of your personal data is important to the Municipality of Chania. The term “personal data” refers to any information that identifies you.
Such information may include your first name, surname, contact details, address, email address or tax identification number. In this context, it is important to inform you how and by what means we use the information we collect.
This policy informs you about the information collection practices of the Municipality of Chania, including the categories of data that may be collected, stored and processed, the purpose of their collection, the categories of persons to whom the data may be disclosed and the rights you have.
The Municipality of Chania makes every effort to protect your personal data, provided that the personal information you provide us is accurate and true.
It also describes certain security measures the Municipality of Chania takes in order to protect data confidentiality and provides certain assurances about what the Municipality of Chania will not do.
Legal and Regulatory Framework
The Municipality of Chania collects and processes personal data concerning you for the purpose of sending informational material (address, contact details, etc.), press releases, announcements, newsletters, invitations and other related communications. Data may also be processed for statistical purposes. For the purposes of this Policy, the Municipality of Chania is considered the “data controller” within the meaning of Article 4(7) of the General Data Protection Regulation (GDPR).
The management and protection of visitors’ personal data at librarychania.gr are subject to these terms as well as the relevant provisions of the European Regulation 2016/679 on the protection of personal data (GDPR). These terms are formulated considering both the rapid development of technology, especially the Internet and the existing network of legal provisions relating to such matters.
Librarychania.gr will not engage in any improper or unauthorized use of your data, adhering to the principles of personal data protection as set out by relevant laws and international conventions. Under no circumstances does librarychania.gr disclose, publicize, exchange or distribute to any unrelated organization or partner the personal information you entrust to us (including your email address or any other personal data).
Categories of Personal Data We Process
- Identification Data: first name, surname
- Contact Data: email address, postal address
- Survey and Questionnaire Responses: information and/or comments voluntarily provided by the user through surveys and questionnaires, in the context of evaluating issues concerning the Municipality of Chania.
Collection and Purposes of Use of Personal Data
The personal data collected by the Municipality of Chania are used for the following purposes:
- Information and Promotion: sending informational material, press releases, announcements, newsletters, invitations and other communications, as well as for statistical purposes.
- Website Improvement and Customization: collected data may be used to tailor website content to your needs and improve structure, updates and functionality.
- Legal Use: personal data may be collected, stored and processed when required by law or GDPR, or when necessary to protect the interests of the Municipality and/or its users.
Disclosure of Personal Data
The Municipality of Chania does not share or transfer personal data to third parties unless legally required or necessary to respond to your requests. Access to your personal data is only granted to authorized persons, strictly for the completion of the purposes outlined in this policy.
In certain cases, the Municipality of Chania may share your data with service providers or partners engaged to perform specific processing tasks. These parties are bound to confidentiality obligations regarding your data.
Data Retention
Personal data will be retained by the Municipality of Chania unless you request their deletion.
Cookies
Librarychania.gr may use cookies to facilitate and enhance the operation of services provided through its website.
Cookies are files transferred to your computer’s hard drive via the internet, allowing websites such as librarychania.gr to operate smoothly, store user preferences, recognize frequent visitors and improve ease of access.
What if you do not want cookies?
You may configure your browser to warn you before a cookie is stored or to block all cookies. (See your browser’s Help menu for details.) However, disabling cookies may prevent access to certain website services. Cookies do not cause damage to users’ computers or files.
How Secure Is Your Data?
The Municipality of Chania maintains strict security and control measures to protect your personal data in compliance with applicable legal requirements. Both technical and organizational measures are applied against unauthorized access, loss or destruction. Security measures are regularly reviewed and updated in line with technological developments.
Nevertheless, due to the nature of the internet, absolute security of communications and data stored in browsers cannot be guaranteed.
Internet Communication
If you contact the Municipality of Chania online, we may occasionally use email to communicate with you, provided that you have given your consent. Please note that internet communications (emails, etc.) are not secure unless encrypted.
The Municipality of Chania bears no responsibility for unauthorized access or loss of your data beyond its control.
Children’s Privacy
This website is designed for use by adults. If you are under the legal age requiring parental consent in your country, please review this policy together with your parent/guardian. If it is discovered that data has been collected from a minor without parental consent where required, such data will be deleted as soon as possible.
IP Addresses
The IP address through which the visitor/user’s computer accesses the Internet and then the Website/Application is stored and may be used in cases of violations of the Terms of Use.
Communication via Website Platform
If a user contacts us via the contact form or otherwise, the provision of personal data is voluntary and at the user’s sole discretion. Such data will only be processed to the extent necessary for the specific purpose.
Social Media Networks
This website provides sharing options via social networks and related tools. Please consult the privacy policies of those networks for details on how they handle your data.
Special Categories of Data
You are requested not to send or disclose sensitive personal data via email or the website’s communication platform, as such processing does not serve any of the purposes described above.
Your Rights
Under the GDPR (EU 2016/679), data subjects may exercise the following rights at any time:
- Right of access
- Right of rectification
- Right of erasure
- Right of restriction of processing
- Right to data portability
- Right to object
- Right to withdraw consent
The Municipality of Chania will make every effort to respond to such requests within one (1) month of submission and verification, extendable by two (2) months where necessary.
If you believe your rights have been violated, you may contact the Hellenic Data Protection Authority (www.dpa.gr).
Policy Updates
The Municipality of Chania reserves the right to amend or revise this statement at its sole discretion. Any updates will be dated and effective immediately upon publication.
Governing Law and Jurisdiction
This Policy is governed by Greek law. Any disputes shall be resolved by the competent courts of Chania, Greece.
Links
Our website may contain links to other websites. This policy applies only to websites owned by the Municipality of Chania.
Contact
If you have questions or suggestions about this Policy, please contact us at:
email: [email protected]